Faculty and Instructors

Library Services

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1. Library cards and borrowing
2. Media Booking
3. Course Reserves
4. InterLibrary Loans and Document Delivery
5. Visiting another Institution

Library Cards and Borrowing

* Most of the information in this guide is also available as a printable brochure.

Faculty and staff who hold active appointments with and are paid by UBC, have full access to UBC Library's print and electronic collections. This is true even if you work at a distance from UBC and cannot come to campus to pick up your research materials in person. In this case, you are eligible for home delivery by means of our InterLibrary Loans Department.

To obtain a UBC Card, which is both your institutional ID and your Library card, you can apply online by clicking here or in-person at the Carding Office in the UBC Bookstore.

• Note, if you work and/or live local to campus you must pick your UBC Card in person at the Carding Office - even if you applied for it online.
  • If you live at a distance from campus then you are eligible to have your UBC Card mailed to you.

• For more information about the UBC Card please see http://www.ubccard.ubc.ca.
  • If you need to obtain an Faculty Authorization Card for research assistants, associates and secretarial staff you will need to apply in person at UBC Library, Borrower Services.
  • Can't come in person? Contact UBC Library Borrower Services for further assistance.
  • Visiting scholar or an emeritus faculty member? Apply in person at Borrower Services for a library card.

Media Booking

To ensure the availability of videos, films or DVDs that you would like to use for classroom presentation on a specific date you will need to make a booking 2 - 3 weeks in advance.

• Click here to access the online booking form: http://mediabooking.library.ubc.ca/login.php
  • Note, Bookings are available for items in Koerner, Education, Woodward, Okanagan, and David Lam Libraries ONLY, and for the BC ELN Media Collection.
  • As long as your media item is available you do not need to pre-book it. In this case you can simply sign it out from the owning branch. Media Booking is only necessary if you wish to guarantee availability on a specific date. For more information about Media Booking services, please see the Guide to Videos, Films and DVDs.

Course Reserves

At the request of a faculty member, the Library will place required course readings on short term loans to ensure that students have access to limited materials. Please be advised that it can take up to 14 days for items which the library holds to be placed on short term loan. Also, books not currently held in our collection may take 2 to 3 months to be ordered and processed. To place items on reserve please complete this online form.

UBC Library will create Course Pages with links to those full text articles available through the Library's inventory of indexes and databases. Books may be placed on 2-hour, 1-day, or 3-day loan, as determined by the faculty member making the request. If more than one faculty member requests the same document or book, particularly if there are a limited number of copies, the loan period may be shortened.

• For more detailed information about Course Reserve Requests, including the list of course reserves contacts at each branch see http://www.library.ubc.ca/home/reserve.html

• To search for course reserve materials by course code click here: http://toby.library.ubc.ca/webpage/webpage.cfm?id=725

InterLibrary Loans and Document Delivery

InterLibrary Loans (ILL)

You can borrow materials from other institutions if UBC Library does not own or license them. This service is provided as an aid to University research as stipulated by the ILL Appropriate Use Policy for faculty, students and staff.

• Contact ILL Borrowing via this online form when you need an item that is not available at UBC Library.
  • If you are working at a distance (within Canada or the US) from any of the UBC campuses choose "Extension Library" as your pickup location.

Document Delivery (DocDel)

Use Document Delivery to obtain materials from another UBC campus. Document delivery is not available to transfer materials between branches on the same campus. If you find an item in the Library catalogue that is only available at another campus - Click the "Order via Document Delivery" link found in the item record and log-in using your UBC Card barcode and pin number. Choose "loan" and then you will be prompted to select a pickup location.

• If you are distant from all UBC campus locations and reside within Canada or the US then you should contact ILL Lending to arrange home delivery.

Visiting another Institution

You may be able to borrow materials from other institutions that you plan to visit:

"The UBC Library takes part in a national interlibrary agreement, the Canadian University Reciprocal Borrowing Agreement (CURBA). This agreement provides UBC students, faculty and staff with free borrowing privileges at participating libraries who are members of the following consortia:

• COPPUL: Council of Prairie and Pacific University Libraries
• OCUL: Ontario Council of University Libraries
• CREPUQ: Conférence des recteurs et des principaux des universités du Québec
• CAUL: Council of Atlantic University Libraries

....Borrowing privileges vary among libraries! In some cases, fees for services may be charged. Please contact the library that you'll be visiting to obtain information about privileges and fees prior to your departure ("Reciprocal Borrowing." UBC Library)."

• For more information about your reciprocal borrowing obligations and privileges see the Library Guide to Reciprocal Borrowing for UBC Students, Faculty and Staff Going to Other Universities.

Copyright & You

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1. Print Materials
2. Materials on the Web
3. Electronic Materials licensed by UBC Library
4. License Information Database
5. Creating Permanent Links to Articles
6. Plagiarism and TurnItIn

Print Materials

Any photocopying and scanning from copyrighted works by students, faculty, staff and administrators on campus must be limited to what is allowed under the Copyright Act of Canada. The university has prepared Copyright Guidelines, Fair Dealing Guidelines and a FAQ that will provide you and your colleagues with education and support. In the meantime if you have specific questions about copyright, photocopying, fair dealing, and related topics please refer to the Copyright Contacts page on the Copyright at UBC site.

• Note, you will likely not be permitted to distribute any copies for classroom use without obtaining permission from the rights holder in advance. See the UBC Copyright site for more information: http://copyright.ubc.ca/
• UBC Bookstore will obtain copyright clearances (permission from rights holders) for print materials that you wish to distribute to your students by means of course packs. The Bookstore requires 2 - 3 weeks notice before start of term "RUSH" periods and complete citation information to produce your course pack on time. See the Bookstore's Custom Course Materials page for more information.

Materials on the Web

Resources such as webpages, online documents, digital images, sound & video clips, software, computer files etc are also protected by copyright. See the UBC Copyright site for more information: http://copyright.ubc.ca/ If you have any questions about your obligations under copyright law regarding the use of copyrighted resources email ubc-copyright@interchange.ubc.ca for assistance.

Electronic Materials licensed by UBC Library

The Library licenses many electronic resources from publishers, such as ebooks, ejournals, image databases and streaming media. The license (or contract) determines how that material may be used. Each license for each resource has a different set of permitted uses. Before sharing one of these resources with your students you will need to ensure that you are permitted to do so in the manner you intend. For example, one journal may permit you to upload an article, book chapter, image, map, media clip etc. into your online course or professional webpage while another may require that you provide your students with a link to the item instead. When in doubt, provide students with a link. See below for information on how to provide students with stable/permanent links to licensed materials.

License Information Database

"Owners of copyright are the only ones allowed to copy their works or give permission to others to copy their works" ("Copyright." UBC Library). This means that you are not permitted to digitize and upload full-text articles, book chapters, images, maps, media clips etc. to your Web CT/Vista courses/personal course pages, nor can you print/photocopy materials and distribute them to others unless you have the rights to the copyright or you have received permission from the rights holder to do so.

• To avoid violating the license agreement, check the Library's License Information Database to see the permitted uses granted by each of the Library's content providers, i.e, the publisher or database host that provides the item(s) you wish to share.
  • Many journals are obtained as part of a large package and thus may not be found in the License Information Database under their individual titles. For assistance in determining which package covers a specific journal you can contact your Subject Liaison Librarian or E-Journal Help.

Creating Permanent Links to Articles

• Most license agreements permit you to provide a Persistent Link that will take your students to the licensed version of the article.

• Persistent Links - also known as PURLS, Permalinks, Static Links, and/or Stable URLs - are frequently provided by the rights holder in the online article record.
  • For more information about Persistent Links - how to find them, create them and add an E-Z proxy protocol to them - see the Library Guide to Creating Persistent URLS.

Plagiarism and TurnItIn

"Evidence from UBC and elsewhere suggests that plagiarism is increasing -- complaints from students and professors about the problem are rising. The Internet has made plagiarising easier. For example, there are many places from which to copy or purchase material, and simply cutting and pasting text from Internet sources directly into papers is relatively easy" (Academic Integrity. UBC Office of the Provost and Vice-President Academic).

UBC has clear policies related to issues of academic misconduct and academic freedom. You will find statements and policies specifically relating to plagiarism on the website for the UBC Office of the Provost and Vice-President Academic here

• UBC also subscribes to the TurnItIn service which is a software program that "scans (a) paper and reports on originality (on a scale from 1 to 5). Using a variety of algorithms, the program compares the paper to material on the web and in its databases. (It will detect copying even if a student replaces up to 50% of the words in a paragraph) (TurnItIn at UBC)." You are not required to use TurnItIn with your students but it can be a helpful tool for you.
  • The Turnitin Website offers a variety of free training tools and resources on its Instructor Support Page and its Instructors Getting Started Page

• UBC Library and the Learning Commons have created another useful information portal on the topic of Academic integrity which you can find on the Learning Commons website here: http://learningcommons.ubc.ca/get-study-help/academic-integrity/. Of particular note is the interactive online tutorial that students can work through to learn more about academic integrity, avoiding plagiarism and other forms of academic misconduct.